July 18, 2008

Can Your Accounting Staff Take You to the Next Level?

by Margot Brandlin

When your company is just beginning, you're not necessarily thinking about the talents and skills your employees are going to need in the years to come. At first, you just focus on surviving, and that sometimes means that you're willing to hire just about anyone who will work at the pay level you can afford.

As oftentimes happens, a business owner hires someone they already know and trust, such as a neighbor or sister, to do the bookkeeping for them. Now, it's true that this person might not even have experience in bookkeeping, but they just are more skilled at it than the owner.

Do You Need More Skilled Accounting Staff?

As your business continues to expand, so, too, will your business's requirements and needs grow. There may come a time when the bookkeeper you hired can no longer do the job. As your business grows, transactions, too, will get more complex, and this can make the books undoable for some without that level of skill. And if the bookkeeper is just focused on keeping up with basic tasks, more finely oriented details get neglected.

No one is managing cash, monitoring profitability, or building relationships with lenders-no one is paving the way for growth. Even if the owner knew how to present the business to a bank or investor, the numbers might not be reliable. It can end up literally handicapping the entire organization.

Relief for the Business Owner

Many business owners don't have an accounting or finance background themselves-leaving them ill-equipped to properly train and supervise a bookkeeper, much less tackle the bigger issues like cash forecasting, cost control and profitability analysis.

If you hire a qualified CFO or controller, this can help you in two ways:

* By training and supporting your existing accounting staff, so they can operate at peak performance-this might include creating procedure manuals, automating some processes, and cleaning up books that are in disarray so that the bookkeeper can start over with a fresh slate.

* In addition, the CFO or controller can perform tasks that the business owner or bookkeeper are not qualified to perform, such as preparing and analyzing financial statements, putting together business plans, making out budgets or making cash flow analyses.

This helps the business owner, too, because he or she then has the time to actually focus on running the business. In turn, the bookkeeper also tends to do much better once he or she is properly trained and has clear expectations that he or she can follow.

Efficient Processes Increase Your Bottom Line

Efficiently running your accounting operations directly impacts your profitability, in your favor. For example, if you process accounts receivable effectively, you can collect payments much more promptly, which in turn means that your cash flow is much more even. This in turn means that your bank sees this and you have much more credibility with them.

If you don't feel confident that your accounting staff is poised to take your company to the next level, it's time to call in a professional accounting service.

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Filed under Accounting by Margot Brandlin

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Training Kids to Use Their Money Wisely

by William Blake

Teaching kids is just plain easier than teaching adults and this principle definitely applies to financial matters. Getting children in the habit of saving as opposed to over spending can and should start early in their lives. Consider the follow suggestions on how it can be accomplished most effectively:

Play money games with your kids. Monopoly was a popular game when I was a kid and kids still like it today. Choosing to buy or sell properties and negotiating fees with other players is good practice for dealing with real money. Just because you have the money to develop your properties doesn't mean that you have the money for upkeep. Players have to make decisions based on present and future earnings.

When Mom and Dad buy everything, children often don't even consider the expense involved in buying the things they want. But if the child has to use their own money to make a purchase, they are sure to think more seriously about how much they really want to part with their money.

Instead of allowing children to become obsessed with wearing expensive clothing of some popular brand name, take kids clothes shopping at consignment shops and inexpensive department stores like Target or Wal-Mart. Talk to them about how to evaluate and compare the prices of clothes as meander through the shopping racks. It would be wise to explain that there really is no problem with owning some name brand clothing, but filling your entire wardrobe with it is extremely and expensive and not necessary.

Take your kids to the grocery store with you. Let them help you make out the grocery list and clip the coupons. As you bargain shop, tell the kids what you are doing. You don't have to go into great detail; just give them an overview of the process.

Practice what you preach. Resist the temptation to impulse shop when you have extra money. This can set a bad example for the kids, not to mention that it could derail your budget. Save for the things you want and don't let your emotional state control the purse strings.

Purchase a coin bank. Some kids think that the best money is the kind that folds, but the kind that jingles will spend just as easily. Empty your purse and pockets of their spare coins and collect them in a jar or piggy bank. It may be a good idea to give each child a piggy bank to collect their loose change. Even let them choose their own bank.

Coins can be found all over the place and they add up fast. After a few months have passed and you've collected change from the sofa cushions and other interesting locations, take your piggy bank to a change counting machine to see how much you have been able to save. Kids can spend some of the money and keep the rest as savings.

Learning how to use money is a trial and error kind of process. The money that you give to your kids or that they earn is their money. As a parent, you can advise them how to act, but they must deal with the good choices and the consequences of poor ones. Lessons learned will speak more than scolding.

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Filed under Personal Finance by William Blake

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Long Term Care Insurance: Can I Deduct Any Of My Premiums?

by Terry Stanfield

When tax season comes, all anyone seems to talk about is deductions. Not surprisingly, one of the most common questions about long-term care insurance premiums is "Can I deduct them?"

Well, the truth is that you can, in some cases, so find out where you sit in terms of deduction scenarios to find out what you can deduct from your long-term care insurance premiums.

First of all, if you are an individual taxpayer that does not itemize, then you are unable to claim a deduction on your long-term care insurance premiums. However, if you do itemize deductions then you can deduct the health insurance premium but it is limited to the lesser of the actual premium, or eligible long-term care premium.

If you are a self-employed tax payer, including partnerships, members of LLC, or sole proprietors, then you are eligible for a self-employed health insurance deduction on your IRS Form but it is limited to the lesser of actual premium paid but it is not subject to the 7.5 percent of Adjusted Gross Income threshold.

If your premiums are paid for by an employer, the employer will treat the long-term care insurance premiums as accident and health plans. These premiums would then be deductible to the employer and would not be including in the income of the employee.

It can get a bit complicated to understand what you can deduct and what you cannot deduct when tax season comes around. As a result, it is important that you contact your tax adviser or accountant to find out exactly what you can and cannot do. You do not want to try and deduct something you cannot and then face an audit, and at the same time you do not want to neglect to deduct what you can, forcing you to pay more or receive less on your income tax rebate.

If you do your own taxes, then consult your insurance company to find out what you are able to deduct on the long-term care insurance premiums that you pay to them. The representatives should be more than helpful in answering your questions and ensuring you do not end up audited, or not deducting what you can.

Summary Tax season is a stressful time for citizens and accountants alike. It is a time of trying to figure out what to deduct, what to exclude and how to get as much bang for their buck as possible. As a result, people will try and deduct everything that they can, including long-term care insurance premiums.

Many do not realize, however, what they can deduct in terms of their long-term care insurance premiums, but if they take the time to research the tax information and figure out where they sit in terms of the type of taxpayer they are, they should be able to figure it out. In the worst case scenario, an individual should just ask for help from an accountant or insurance representative who will be happy to answer any questions.

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Filed under Financial Planning by Terry Stanfield

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Budget Planning - Simple Budgeting Tips

by Tina T Willer

A personal financial budget in many homes is not thought of as important. If you've ever put together anything, such as a Christmas toy for a child you'll notice they alway come with a plan. A financial budget is a plan that has been devised for your finances. Budgeting is as important as any other plan.

I am a real estate developer, and I would never think of building a house without a plan. A plan is so crucial, townships will not allow a builder to build without one. Why should our financial lives be any different? With a budget and proper budgeting we should be able to realize most, if not all of our financial goals.

Have we made a good decision in not having a budget or plan for our money?

A budget is crucial in us reaching any financial goals we have made for ourselves. It is like anything else, planning aids us in reaching our goals. If your are single, you budget could be made in isolation, but if you are married, your financial planning should be made jointly. Set long and short term goals, set a financial plan and budget, then start attaining them. A financial planner can aid you in devising a plan that is realistic and attainable.

A budget should never be a financial starvation diet. That won't work for the long haul. Make reasonable allocations for food, clothing, shelter, utilities and insurance and set aside a reasonable amount for entertainment and the occasional luxury item. Savings should always come first before any spending.

Even a small amount saved will help you reach your long and short term financial goals. You can find many budget forms on the internet. Just use any search engine you choose and type in free budget forms.

Budgeting can seem overwhelming, but as you have read above it really doesn't have to be. If you don't have time or the inclination to do it out yourself, hire that financial planner to help you with it. What is important is that you get it done, and stick to it so that you meet both your short and long term goals.

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Filed under Financial Planning by Tina T Willer

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Education Comes Before Riches in Forex Trading

by Bob Sparrow

Many of us think about the possibility of working from home and making enough money that we can quit our day job. Investing is one way that we can do that. Forex Trading is an exciting method of investing and can be very profitable.

I want to give you a little bit of advice before you jump in and start trading in the Forex market. I think that this advice will prove to be very valuable to you in the long run. I know that I wish I would have listened to this advice before my first investment. I would probably be a whole lot richer today then I really am.

The greatest investment that anyone can invest in is our brain. That's right, in our education and knowledge that we have as an investor. Books are cheap, many times free. Most of us also have "free time" that we can spend to read these books. So, why don't we do more reading before we start investing?

Emotion is definitely one aspect that causes us to jump right into investing without first studying and preparing for that investment. We read articles, and testimonials of people making so much money without doing anything that we think we are going to be that profitable as well. This isn't always true. But we can see ourselves driving that new car that we bought from our investment earnings and we just can't wait. Emotion is a very dangerous thing in the world of investing.

The main way that you will be able to be a good investor is to be one who eliminates the emotion factor from your investing decisions. The greatest way to do that is through education. The more that you understand the investment that you are getting into the more that you will see the risk side of the investment. This gives you a clearer more realistic view of what you are getting into. This will cause you to make educated decisions and cause you to be a wealthy investor.

This method of getting started in investing is much cheaper then jumping in head first. I unfortunately didn't educate myself first and consequently lost a lot of money in the process. Don't be like me, educate yourself and be sure that you are ready before you do your first investment.

Don't forget that the people pushing you into an investment are the ones that will make the most money off of you while you are investing. That's right; they are going to be making a commission off all your trades. Remember that so that you will be able to factor this into you investing decisions. I'm not saying these people are evil. In fact they are necessary, just remember that you need to be just as smart if not smarter then they are!

Therefore take care of your money. No one has worked harder then you have for your money. Learn how to control your emotions and prepare yourself for your investments. This is the number one way that you will have a great experience in investing. Take it from me, it is no fun when you invest and don't make any money.

If you are interested to educate yourself more in Forex trading go to www.smartforextrade.com There you will find a free e-book that you can download and begin your education process to becoming a better, richer investor.

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Filed under Investing by Bob Sparrow

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